Do free samples really belong on an invoice at zero value?
If a supplier sends sample goods without charging for them, what would you confirm before the import paperwork is prepared?
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5 replies
- Ask the destination broker how the goods should be valued and described. No payment from the buyer doesn't automatically answer the customs valuation question.
- Tell the broker why they're samples and whether they will be sold, tested, returned or consumed. Those facts are more useful than simply writing 'free'.
- Keep evidence of a reasonable value and the transaction context available. A clear explanation helps avoid a last-minute request while the parcel is waiting.
- Check whether product-specific approvals still apply. Calling something a sample doesn't necessarily remove the usual restrictions or safety requirements.
- Make the supplier's paperwork consistent with the agreed treatment. The carrier, broker and receiver shouldn't each see a different description of the same goods.
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